How To Keep Your Remote Team Motivated And Engaged
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To begin, what exactly is meant by the term “engaged team”?
An engaged team is one that is both active and productive and is working toward the accomplishment of a shared objective as a cohesive one. Engaged remote teams are those in which members care about their work, are punctual, and are prepared to go above and beyond what is expected of them.
The question now is how you can guarantee that your staff is effective, motivated, and engaged.
Six Easy Tips to Keep Your Remote Team Engaged
If you wish to contribute to the sense that members of your team are linked to one another, here are seven simple measures you can take to maintain their motivation and interest:
1. Define goals for the remote workforce
When the team’s objectives and deliverables are spelled out in detail, research reveals that members of a remote team finish their work 39% more quickly than those working in an office setting. Therefore, company owners and entrepreneurs need to communicate their expectations for their remote staff in a way that can be measured. Every member of the team is informed of the team’s objectives, and these objectives are followed up on at each weekly meeting using either Zoom or Slack channels. Because of the potential for increased difficulty in communicating and the increased likelihood that important details will be overlooked, it is essential that the roles and responsibilities of each team be laid out in a manner that is crystal clear.
2. Empower your remote team with relevant tools to succeed
You are the most important factor in determining the success of your virtual workforce. Make sure they have the resources they need to carry out their responsibilities.
Make sure everyone on your team is on the same page about the tools they will be using.
When it comes to file sharing, are you going to use Dropbox or Google Drive? Do you exclusively use email to communicate, or do you also use Slack? Will you be using a tool for project management such as Asana?
In order for everyone on the team to be on the same page, each person needs to be trained on these tools. Make sure that each member of your team has access to an “SOP file,” or a set of tutorials on how to use the program in the event that they are unable to figure out how to use it on their own.
3. Place relevant information at their fingertips
Research conducted by Wakefield Research and Elastic found that the majority of knowledge workers in the United States said that the most difficult challenge they face while working remotely is looking for information. Your workers shouldn’t have to spend hours searching for relevant information. They should not have any trouble obtaining the information when they need it.
Your group should constantly focus their efforts on being proactive with their tasks.
Prepare a briefing for every member of the team that is working on the project to let them know what is expected of them.
A brief is a clear set of instructions that are specific to that client. It is required that you or your project manager write the brief, distribute it to the team members who will be involved, and discuss it prior to the beginning of the project. This ensures that any questions can be clarified with the client, which in turn increases productivity and turnaround times. Make sure that your customers are content!
4. Keep communication lines open
Communication is the most important factor, beginning and ending with it, in terms of engaging and motivating a remote workforce. Make sure that everyone has access to a common area where they may talk about projects, engage in idle conversation, and provide constructive criticism. For instance, you might set up a relevant channel on Slack or Discord that is dedicated to these subjects and serves as a place for all members of the team to discuss information. If the members of your team are located in various time zones, you should make sure that everyone is on the same page about your expectations for response times.
When it comes to communicating effectively as a team, there are a few key points to keep in mind:
- Establish targets for your team’s performance for the month.
- Make a decision about the tools that your team will utilize together.
- Specify the requirements for the tasks.
- It is important to get input on marketing strategies, project plans, and overall client satisfaction.
5. Gamify your teamwork
Gamifying your cooperation is a fresh approach that may be used to boost participation among members of distant teams. You may develop a spirit of cooperation and teamwork among the members of the virtual workforce by encouraging healthy competition and providing incentives for routine duties. Game-based performance management systems are beneficial in that they help standardize, measure, and evaluate performance indicators and criteria.
6. Develop personal relationships and social interactions
Each and every member of a remote team is a human being first and foremost. Instead of treating them as simple workers, treat them as the crucial members of the team that they are. This entails making an effort to learn about someone, such as by keeping track of their birthdays, hobbies, and favorite activities. One thing that a lot of people who own businesses don’t do is greet their employees with “Good morning, how is everyone today?”
You may create a better bond with your team by doing the following additional activities:
- Find out the members of your team’s birthdays and work anniversaries, and then send them a card with your best wishes.
- Don’t forget to congratulate them on initiatives they’ve completed successfully by saying “well done.”
- During team meetings, make it a habit of asking each member, “What am I thankful for this week?” and having them share their answers.
- Offer rewards to both the mother and the father.
- Provide additional incentives for urgent tasks
- Show respect for their heritage, and do not interfere with the observance of their national festivals.
If members of your remote team are aware that you care about them, it will motivate them to do well in their work and increase their level of dedication to your company.
It is very necessary for business owners and enterprises to take the initiative and intensify the managerial efforts they put out. When businesses make investments in their team and the success of the company over the long term, they develop a corporate culture that is beneficial for both the firm and its workers. In addition to this, excellent leadership styles are directly responsible for increased employee engagement.
According to Gallup’s findings, an exceptional leader is directly responsible for 70% of the team’s level of engagement. It is very evident that managers are the primary reason why employees are either engaged in their job or frustrated with their work environment.
Whether you are the sort of company owner or manager that considers remote work to be driven by circumstances, or you simply embrace the shift when it comes to boosting worker engagement, the responsibility for it all lies squarely on your shoulders.
There are several advantages to having engaged teams in the workplace; thus, every entrepreneur and business owner has to think about making it an integral component of the culture of their company. Building a relationship and fostering trust between the organization and each of its teams is essential to achieving high levels of employee engagement. Are you interested in maintaining the engagement and motivation levels of the remote team? Would you want to be able to spend more of your time with your customers?
Get in touch with us right away, and we’ll assist you in assembling the team of your dreams.