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Thinking of Hiring a Virtual Assistant?

Hire a Virtual Executive Assistant from VA FLIX

How cool is it to have an Executive Assistant? Having someone handling administrative duties, operating the phones, emails, and making life easier for entrepreneurs running the business can easily be handled virtually! You don’t need to pay tons of dosh for taxes, benefits, and a high hourly rate for a local assistant. That’s right! You don’t have to worry about all this stuff! The only thing you need to worry about is WHERE you can hire an Executive Assistant. VA FLIX chooses the BEST Assistant for you, Our team from VA FLIX will not only focus on getting you a highly educated / skilled Virtual Assistant BUT also someone that you can work with easily or someone who understands your pain and has a good heart! (It can also be anywhere around the world) HOW COOL IS THAT! You don’t need to review piles of proposals, VA FLIX can do the trick! 

What You Can Do with a Virtual Executive Assistant

The more accurate question might be: What can’t a VA FLIX Virtual Executive Assistant do? When you hire a virtual executive assistant, you’ll be surprised at how well they can perform many of the same tasks as an on-site executive assistant, such as::

  • Administrative Tasks / Duties  

Managing your calendar, organizing your files, reducing your email inbox, answering all incoming calls, and directing phone calls are just a few of the tasks that no longer require an on-site executive assistant! That’s correct! Everything is done online; you don’t use a physical calendar and the right stuff on the boxes to organize your schedule; instead, we all use Google Calendar or any other calendar that is linked to the internet.

  • Scheduling 

Do you require the services of an event planner? Do you have a personal or professional appointment scheduled on your behalf? You can delegate these minor tasks to your Virtual Executive Assistant; your dedicated Virtual Assistant from VA FLIX is always available whenever you require urgent appointments; let your Executive Assistant take that burden off your shoulders.

  • Specialized tasks 

An Executive Virtual Assistant from VA FLIX is trained and fully capable of handling the work your specific company needs. An example is virtual paralegal work that requires specialized certification.

  • Project management 

Our clients always require specific experience with specific platforms and technical knowledge related to each project, so a virtual executive assistant from VAFLIX can take on the work of a project manager. VA FLIX can assist in coordinating team members via email/messaging platforms to ensure that all notifications, reminders, and follow-ups are attended to as needed.

  • Writing and Editing 

Do you need someone to go over a draft you’ve created? or an extra pair of eyes for a presentation you’re about to give? A virtual executive assistant can work through these documents; there’s no need to worry about editing because your highly educated VA FLIX Virtual Assistant will do it for you.

  • Office Management 

A virtual executive assistant can handle tasks like bookkeeping, invoice generation, accounts payable/receivable, and even payroll.

Common Scenarios for the Virtual Executive Assistant


Let me guess, you’re still having troubles imagining how it will play out in your daily routine? Totally understandable, Here are a few scenarios that might help you provide a better picture.


  • Email & Calendar Management: 

Assume you want to schedule a meeting with your team, but you also need to get remote employees on the same page. Instead of playing tag with multiple parties in your email inbox all day, delegate this work to a virtual executive assistant to get everyone on the same schedule! YES! With an assistant managing your inbox and calendar, you’ll never have to worry about emails going unanswered – all emails are attended to in a timely manner, and if an email requires your immediate attention, no worries! It will be communicated to you by your Executive Virtual Assistant!

  • Phone Support: 

You want to keep distractions to a minimum, and as a business owner, you don’t want to miss any client calls! Having a phone system that routes incoming phone calls to your virtual executive assistant eliminates the need for you to take time away from your work to make a client feel valued. Your Virtual Assistant will never miss a phone call (whether it is a client call or a personal call)

  • Data Entry & Finance Tasks: 

We’ve all heard that year-end planning gets in the way of spending more time and energy on the holidays, and it includes some of the tasks you don’t want to do, such as data entry, expense reports, and following up on a slew of client calls, among other things. Outsourcing this type of work to a virtual assistant not only eliminates one of the most time-consuming aspects of running a business, but it also ensures that you have more time for the things you enjoy doing and that you have enough time for your family!

  • Signs you need a Virtual Executive Assistant from VA FLIX 

It is difficult to argue that an Executive Virtual Assistant would not make your life easier while running a business! How do you know when you’re ready to hire a VA FLIX assistant? What are the signs that you, too, are in desperate need of a virtual executive assistant?

Virtual vs. Hiring: The Advantages

Hiring a Virtual Assistant is a much more cost-effective alternative to hiring a local employee for most businesses. It not only means avoiding the high costs of having a full-time employee on your payroll, but it also has logistical advantages: truth be told! You do not need to rely on a virtual assistant in your office. Having a Virtual Assistant allows you to decouple your work from your physical location. Instead of relying on a desk-bound assistant, you can easily delegate workload to a remote location. In some cases, this may even mean having a virtual assistant work on your projects while you sleep!

  • Saving Money

How much would it cost to retain an employee? In June of 2019, the average cost to business owners was $36.61 per hour. That $36.61 represents a total cost of $25 in average hourly pay plus $11.48 in employee benefits! In other words, having a FULL-TIME LOCAL EMPLOYEE is a FORTUNE!! You can save money by hiring a FULL-TIME Virtual Assistant who can do everything a local assistant would do (except bring you coffee!) – hiring a VAFLIX Virtual Assistant can help you save up to 70% on annual operating costs! AND, with a VAFLIX virtual assistant, you will not be required to pay benefits! It all boils down to one simple transaction: THE HOURS WORKED!

  • Getting More Done

As your company expands, you will eventually hit a snag: you only have so many hours in the day. Truth be told, no matter how hard you work, you can’t get around this fact! Businesses only grow when they realize they can increase their productive capacity by hiring someone to assist them. Hiring a Virtual Assistant not only improves the overall package of your business, but it also makes the hours you spend in the office more efficient! I understand that being efficient is a nebulous concept. The following are some specific ways you can use a VA FLIX Virtual Assistant to improve the way you do business. 


  • IMPROVING COMMUNICATION –Having your own VA FLIX Virtual Assistant serve as a point of contact for multiple people will not only make it easier to bring remote employees together, but it will also improve communication even in large companies with a large number of on-site employees.
  • IMPROVING FOLLOW-UPS – As your company expands, so will the number of clients! Following up with potential clients and good leads is one of the most difficult tasks! Not only is it difficult to keep track of all the calls that come in, but your email inbox can quickly become a maze of unfinished conversations. Having someone else do it for you (*cough* VA FLIX) will significantly increase your productivity and ability to stay in touch.

How to Get Started with Your Virtual Executive Assistant from VAFLIX

I know what you’re thinking! I’m sure you understand that a virtual assistant is a great way to improve your efficiency and help your business grow — not to mention improving your day-to-day experience. The only question is, what’s next?

  1. Fill out the form or call us at +1 323 955 1001
  2. Connect with Karen and John. This will help ensure that the remainder of the steps goes smoothly.
    We don’t want you to hire just any virtual assistant because it’s a good idea to boost your team’s productivity. VA FLIX always ensures that you get the greatest fit possible! It’s critical that you match your individual needs with the skills and knowledge of a virtual assistant who will be assisting you. That’s exactly what you’ll do if you contact Karen and John (or even one of the VA FLIX Managers).
  3. Get paired with a Virtual Assistant. Before you start training any executive Sales Virtual Assistant for your team, you want to make sure you choose someone who has the skills and knowledge to manage everything you throw at them.
  4. Lastly, plug the virtual assistant into your company. Make sure you have a document outlining the necessary steps for the Virtual Assistant to adapt to your business and let them know what kinds of processes they can expect to engage in.

VA FLIX will ensure that they hire an expert new VA who is familiar with your processes and can get started confidently on day one.

Here are some of the most frequently asked questions about Virtual Executive Assistants from VAFLIX:

What separates a Virtual Executive Assistant from any other virtual assistant?

A VAFLIX Virtual Executive Assistant must have excellent communication skills in order to handle all of the duties of an executive assistant remotely! Typically, something similar to what a local Executive Assistant can do.

What does a Virtual Assistant can offer?

Virtual Executive Assistants have a diverse set of experiences and skill sets. An Executive Virtual Assistant should be able to manage the day-to-day operations of a typical office. Our vetted Executive Virtual Assistants are capable of handling bookkeeping tasks, data entry, email management, client phone calls, and much more! Furthermore, an Executive Virtual Assistant should have Excellent Communication Skills and be adaptable enough to seamlessly adjust the way you manage your business.

What does an Executive Virtual Assistant need to get started?

Virtual Assistants must be able to perform their most common daily tasks for you (in an efficient way). You can assist them by giving instructions via video conference meeting (Zoom, Google Meet, or any other platform), providing them with a copy of your employee handbook, or even a brief document that explains some of the essential functionalities you’ll expect them to know. You will also need to ensure that your Virtual Assistant has all of the necessary log-ins and permissions to your files or current tools. If you are hesitant to share these credentials with your Virtual Assistant, you may want to compile all passwords into “LastPass,” a password vault where all passwords are secured and encrypted (Virtual Assistants do not need to know the password, but they do need your shared passwords via LastPass to log in).

What kinds of tasks should I delegate to my Virtual Executive Assistant?

The most common tasks are client communication (via phone calls and emails), data entry, bookkeeping, daily reports, and personal tasks such as travel arrangements and personal appointments. “What are some business activities that you don’t like doing?” is the best question for you. ” – You should delegate tasks that consume a lot of your time and energy, for example, if you have a lot of phone calls coming in, client emails that require your attention, or piles of encoding jobs that you don’t have time to do, you can easily give instructions to your Virtual Executive Assistant and have the assistant take over that aspect of your daily routine!” This is a critical method for freeing up your time.


What if the Virtual Assistant gets something wrong?

Before allowing the Virtual Assistant to begin working on their daily duties, you must ensure that your assistant understands all of the instructions you’ve provided (whether the information was provided via Google Meet or Zoom) – it’s also a good idea to have a recorded version of every Zoom meeting so the assistant can easily go back and see what was missed. The more familiar they are with how your company operates, the more efficient they will be. Keep in mind that your VA FLIX Executive Virtual Assistant/s will continue to learn and adapt as long as you communicate and provide open feedback. They’ll improve over time as you provide them with constructive feedback.