Why Should You Hire a Virtual Data Entry Assistant? virtual assistant hire philippines va flix vaflix VA FLIX

Why Should You Hire a Virtual Data Entry Assistant?

Why Should You Hire a Virtual Data Entry Assistant?

Some of you think data entry is fun. For the rest of us, data entry is one of those tasks we wish we could delegate, re-assign, or otherwise eliminate from our lives. And the good news is that you can do this without going bankrupt. And the good news is that you can do this without going bankrupt. The bad news is that it doesn’t happen unless you take the reins yourself and learn how to delegate.

Why even bother? After all, aren’t you being a thrifty entrepreneur if you do your own data entry?

Well, here are some important points:

  • Time management. There comes a certain point in any business where you outgrow some of the least-productive tasks and your energy is more productively spent elsewhere. You may have only had a few expenses to enter, so you could have done it on your own. But as your business grows, the things that matter to you change. You may have only had a few expenses to enter, so you could have done it on your own. But as your business grows, your priorities shift. And you need to find a way to get data entry handled without doing it yourself.
  • Quality. Many people think that data entry is not a skill. If you want your data entry to be as accurate as possible (which is important for tax and expense reasons, among other things), you’ll need someone who is good at data entry. For an entry to be as accurate as possible (and there are all sorts of reasons for making sure of that fact, including vital tax and expense reasons), you’ll want someone who’s skilled at data entry. And that might not be you.
  • Cost. There are some good-paying data entry jobs out there. Even those working as data entry clerks or in other entry-level positions can attest to this. Even if they don’t spend 8 hours a day entering data, if you hire someone to handle data entry and nothing else, you might end up paying them those kinds of wages.

What does this all add up to? Your business can benefit from having a virtual data entry assistant who can do data entry work from home. Having a virtual data entry assistant who may work from home by doing data entry work remotely can be great for your business. 

With this arrangement, you can not only give the work to someone else, but you can also get someone with a lot of skills, like someone who knows Microsoft Excel, to do the work faster and better. What were they? saved time, money, and effort—and made a more efficient business.

How to Achieve More with a Virtual Data Entry Expert

When you hire a virtual data entry virtual assistant to help out, the first thing you should look for is a strong set of skills. When you hire a virtual data entry virtual assistant to help you out, the first thing you should look for is a strong set of skills.

The first step is to make a list of all the data entry tasks you do often but find distracting. Or, you may find that there are projects you’d like to work on more often but can’t because you don’t have enough time. Here are some examples of places where you might need to enter data. Some of these tasks may be important for your business, but you have been putting them off because they take a lot of time and work.

  • Writing job descriptions.  Let’s say you’re trying to grow your business and need to put up job ads. But you find the amount of work it requires—detailing the exact requirements—to be highly involved. It takes more than just research. You need to be able to enter data, type, and more. It takes more than just research. You need to be able to enter data, type, and more. A virtual assistant who has written job descriptions before can help out and send you something to look over.
  • Customer support tickets. If your business is highly involved with customer support, then you might find that excellent data entry. For example, as part of data entry services, customer support tickets could be put into customer relationship management software, or just the interactions with these customers could be recorded for future reference. In this way, superior data entry can also allow for improvements in other areas, like customer outreach.
  • Administrative assistant tasks What about smaller, everyday office tasks that require data entry? Once you have a virtual assistant, it will be easy to share files with them through the cloud. At that point, it will be much easier to have the data entered the way you want. entry for everyday expenses to input items into your calendar. 
  • Transcriptionist services. Sometimes, you might need a podcast interview or a case study interview transcribed for better writing. If you want to write better, you might need to have a podcast interview or case study interview transcribed. 
  • Social media data entry. Believe it or not, a social media presence can require a lot of data entry. You might not like taking care of that on your own. If that’s the case, then it’s a good idea to outsource many of these tasks to a data entry expert who can seamlessly integrate them with the rest of your processes.

Onboarding Your First Virtual Data Entry Assistant

Let’s say you’re new to the process. In the beginning, it may feel a little bit too much for you to handle. There are candidates to choose from, different skills to highlight, and you might not even know the best way to go about it.

To get things started, you should have full faith that working with a virtual assistant is a smart choice. People who are able to run successful offices must be aware that they have someone on staff who is capable of performing a wide variety of administrative support tasks for the office. The most important among these? Data entry. You can break out of this cycle by learning to delegate effectively. After all, the delegation of work through the use of outsourcing has developed into an industry worth billions upon billions of dollars. There are a lot of people who have experimented with delegating work and found that not only was it successful, but it also became an essential part of their company moving forward. One of the most common outcomes of these experiments is that delegating work is successful.

The following is a list of important steps that you need to take in order to onboard your virtual assistant:

  • Create a plan. Even though things might not go exactly as you had planned, the very act of planning helps you get ready for the work that lies ahead. The very act of planning helps you get ready for the work that lies ahead, even if things don’t go exactly as you had planned for them to go. The very act of planning helps you get ready for the work that lies ahead, even if things don’t go exactly as you had planned for them to go. Create an onboarding plan and detail the precise data entry tasks that you would like your expert to tackle. 
  • Use your list of tasks to gauge which skills would suit your business. When you get to the planning stage, you can look at your list of tasks and ask yourself: what skills do these tasks require? For example, do you use Excel most of the time? Good. Then you know that Excel is a good way to figure out what kinds of skills to look for. The same is true for other kinds of software, like platforms for managing customer relationships.
  • Create a document with all the relevant information a virtual assistant will need. For example, if you have an Expensify account, your document should have information about how to log in. Everything your virtual assistant might need to enter data is important here. Use a password service like LastPass to make sure you have everything you need to share encrypted passwords with people who work from home.

How Do You Get Someone Else to Do Your Data Entry Well?

It seems simple, doesn’t it? You just give them a job and let them get to work. But you’d be surprised. People won’t always get it right the first time.

As much as possible, you’ll want to avoid having to learn something new. If there is a learning curve, it can be easy for a business owner to get frustrated. You might think that a virtual assistant is a waste of money if they don’t know everything they need to know right away.

Here are some key ways to make sure that your delegation goes smoothly:

  • Remember that delegation gives you a competitive advantage. Remember this if you’re feeling upset. A study found that most business owners think that if they delegate 10% of their work, they can grow their business by more than 20%. So, don’t forget to have faith in the process. See the big picture. How much more efficient will your business be when you have a good data entry specialist working with you?
  • Work through the mistakes but maintain high standards. You’ll be tempted to lower your standards to make things go more smoothly. But make sure you focus on getting good results when you enter the data. You should make it clear right away that your data entry needs to be perfect and done in a certain way.
  • Allow a period of adjustment. Even skilled and experienced data entry specialists have to change. Give them some time to adjust, but don’t let that time become the new normal.

Hiring Your First Virtual Data Entry Assistant

With the above in mind, are you ready to hire your first virtual data entry assistant? Here’s what you need to do:

  • Sign up with VA FLIX. Get an account and you’ll be one step closer to identifying the right one for you.
  • Work with a staffing manager. We’ll give you a staffing manager so you don’t have to go through this process alone. Work with them to make sure that they know exactly what you need.
  • Select your virtual office manager. Match the skills you need with the tasks you need to do, and then choose.
  • Onboard. The next step is getting your new virtual assistant up to speed on the tasks you need done.

With VA FLIX, you can start growing your business and cutting costs.


1. Meet your assistant

We’ll ask you some questions to match you with one of our virtual assistants and a backup assistant.

2. Create a workflow

Our platform gives you the power to create a workflow that fits your lifestyle. With the help of our platform, you can create a workflow that fits your life. You choose how to track time, communicate, and share files with your assistant.

3. Start delegating

You have access to your virtual assistant 8am-5pm your local time. Start giving jobs to other people and grow as you need to. Start delegating tasks and grow as you need to.


FAQ (Frequently Asked Questions) About Virtual Data Entry

Still have questions? Here are some of the answers you’ll want to know before signing up:

How do people handle data entry remotely?

These days, software and cloud storage make it easy to add data to your business. It could be as easy as giving them a log-in to your software, or they could use their own software to do it remotely.

Why do I need virtual data entry when I can do it myself?

There are times when it’s much better (and more efficient) to give tasks to someone else. It’s also important to note that virtual data entry assistants can often help you get things done faster and better! 

Is it easy to find the right data entry assistant?

With VA FLIX, a staffing manager will be on your side to help you find the best candidates. If you don’t, you might have to try things out and see what works and what doesn’t, which isn’t always encouraging. That’s why we like to explain the process to our members so they don’t have to learn so much at once.

Is my virtual data secure?

Of course! Not only will you work with trustworthy virtual data entry assistants, but you can also protect your accounts and software in a lot of great ways. You might even be able to restrict access if you think it’s important.

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