Hiring A Virtual Assistant (What And How To Delegate)
Thinking of Hiring a Virtual Assistant?
Bringing them on board
I would say that the on-boarding process for your virtual assistant should last around three weeks. During this time, you should instruct them on the responsibilities they will be taking on and give them an opportunity to get acquainted with the company.
Step 1: make them feel at home! It is critical to make them feel like they are an integral member of the company by sending them a welcome message and giving them a call on their first day. If a phone call is not possible, you may conduct the conversation over an online platform such as Skype, Google Hangout, or another similar service.
Step 2: consists of conducting a training session, during which you will go through the responsibilities and procedures that they will be responsible for. During the course of the procedure, the virtual assistant may pose questions to which you will need to provide responses.
Step 3: Make a checklist of the processes, which the virtual assistants may use as a reference to look up previous answers if they have any queries about the process. We utilize Zoom. When you use it for this purpose, you will find that it works most effectively for capturing the activity on the screen as you carry out the duties. We have found that it is one of the most effective tools for screen sharing and communication among those that we have used.
Step 4: Compile an inventory of the things that need to be done. In an ideal world, responsibilities would be subdivided into weekly, daily, and monthly intervals. Determining the order in which the tasks should be completed is another important strategy for ensuring that everyone is on the same page.
Step 5: Be available. In the event that the virtual assistant has questions for you, it would be very helpful if you remained signed in on Skype or your favorite instant messaging service. It is vital at the beginning to have a better grasp of the duties at hand, even if it is possible that it will not be needed later on. We think that effective communication is the most important factor in having a successful onboarding process.
Step 6: Maintain and further develop the connections you’ve established with the virtual assistants. You may make people feel like they are a part of the company by delegating various jobs that you have going on and making them feel like they are already a part of the firm.
Tasks for Delegation
It may become challenging to express everything you desire the virtual assistant to perform when being questioned about it, since there are likely a great many items on your wish list.
You may do this by… Taking a notebook with you wherever you go for one whole week and recording everything you get up to each day.
It will also be helpful in separating activities that need a significant amount of time, items that need to be maintained on the to-do list, and ones that can be eliminated.
The following is an exhaustive list of responsibilities that you could find useful to outsource to a virtual assistant:
- Posts on social networking platforms may be scheduled.
- Bringing up-to-date membership sites
- Performing research and collecting data in accordance with the requirements
- Inbox management (sorting emails and replying to emails)
- Website material that has been most recently updated (you should provide content)
- Management of one’s calendar and one’s relationships with one’s customers
Training the Virtual Assistant
One of the most important things you should do is to provide training for your virtual assistant. After recruiting someone, you presumably already have a good idea of the responsibilities that you will hand over to them. In order to do this, you will need to set aside some of your spare time to instruct your new employees.
When you first begin working with the virtual assistant, you should make an effort to provide answers to as many queries as possible. Begin with the things that need to be completed each day, then go on to those that need to be completed each week, and finally move on to any other activities that need to be completed.
Hold on just a little longer! If you believe that you do not have the time to commit to anything similar for two to three weeks, then you are mistaken. Pay close attention, since this is really important. You will definitely have thirty minutes to an hour every day for the next several weeks to educate an employee who will be essential to the development of your company.
So, tell me, what are your thoughts? Does the procedure seem to be too much for you? Time-consuming? Is it absolutely priceless? However, the time spent was well spent.
If you are considering embarking on the enchanted journey that is employing a virtual assistant, VA FLIX should be your first and only choice for a business partner. We can supply you with virtual assistants on an hourly, part-time, or full-time basis to help you get through the day in a more efficient manner.