Not only is email a fundamental part of our daily life, but it is also an indispensable means of communication. The simplicity of sending an email that is instantly sent to the recipient’s inbox is something that many organizations could not function without. However, the issue is not whether an email is significant. How to get control of it is the question. Email makes our life simpler without a doubt, but it can also be a nuisance. Some individuals lose up to half of their day to email-related diversions. And when you leave an email client open all day on your computer, you offer others the ability to divert you from important work with the press of a button. Willpower alone will not be enough if you want to take control of your email. We advise employing a virtual email assistant who can not only aid with email management but also empower you as an entrepreneur. No longer have a reliance on your email account or inbox. Take charge of every area of your online life by having a virtual email assistant instruct you on how to reach inbox zero. Having trouble? Here is all the necessary information.

What Life Can Look Like with an Email Virtual Assistant

First, let’s talk about what it means. What does a virtual email assistant do? They are someone who can help you manage your emails by helping you with follow-ups, organizing your emails, and making plans. In a nutshell, they are someone to whom you can give your hardest email tasks so you don’t have to think about what to do all day.

But let’s make it easier to handle. Some of the things that an email virtual assistant can do are the following:

• Leveraging your email account. Let’s say you do most of your work through your Gmail account. What plugins and apps can help you keep your email life as organized and automated as possible? A virtual email assistant will know how to help you stay on top of things.
• Follow up management. Follow-up with possible leads is important to work for many business owners, but it takes time. A virtual email assistant can step in and make sure that every leader knows what’s going on. They will also help you organize your important emails so that you can use your free time to do the most important things first.
• Inbox management. When you look at your inbox at the end of the day, do you ever wonder how it got so full? It’s something that happens to everyone. A skilled virtual assistant can not only help you manage your inbox, but they can also organize your most important emails so you only have to look at the most important ones.
• Email know how. Simply put, many of us don’t know how to use our emails very well. We think so, for sure. But how often do we actually sit down and do things like follow up, plan our schedule, or integrate a management system? Chances are that organizing your email has been on your list of things to do for a long time. How far have you come? If not, it might be time to hire a freelancer or a virtual assistant who works through email.

Simply put, many of us don’t know how to use our emails very well. We think so, for sure. But how often do we actually sit down and do things like follow up, plan our schedule, or integrate a management system? Chances are that organizing your email has been on your list of things to do for a long time. How far have you come? If not, it might be time to hire a freelancer or a virtual assistant who works through email.

How to Use Email Better with an Email Virtual Assistant

You might think it’s too much to hire a virtual assistant just to help you with your email. But keep in mind that a lot of business owners use email to run their lives. How much easier would your life be if you could finally handle your inbox?

Have you ever thought that your email inbox can do more than just hold a list of tasks you need to do?

To show that, let’s take a look at some of the tools you might use with an email virtual assistant and how they can make your life better.

• SalesHandy. Here’s a great example of what can be done with email when software is used. You can use either Outlook or Gmail with software like SalesHandy to automate and keep track of your email outreach. You can even set up emails to go out at the right time by scheduling them. So, you could send a sales email at 6 p.m. and have it show up at 10 a.m., which is a better time for sales.
• SaneBox. Want to make your email inbox less “crazy”? This AI-based email tool can include a “Do Not Disturb” feature so you can be more productive and shut out outside distractions without losing track of what’s going on in your inbox. This is perfect for anyone who knows that a typical distraction takes about 25 minutes to get over. Stopping that pattern before it starts will save you hours every day.
• Thunderbird. What if your email inbox was easier to use, like the way you browse the web? This is what Thunderbird does. It turns your inbox into a list of events with “tabs.” That means you can handle your emails in a way that’s similar to how you browse the web, and when you’re done, you can just close the client and get on with your day.
• Boomerang. Want to snooze messages? Change how often your emails are sent? When you send out emails, why not do a quick readability check to make sure that your instructions and sales pitches are easy to understand? Boomerang is one of the most popular programs for managing your email and getting more done.

There are, of course, a lot of email solutions that can help you send more emails or add things to your sales emails, like making them more personalized.

But we know this might seem like a lot of work. Who has time to check out all of these apps, download them to their phone or computer, and then learn how to use all of their features? Not you, for sure. If you didn’t want to, you wouldn’t be reading this.

But think about how much your email virtual assistant can help you once they add the right tools for your needs:

• Identifying follow-ups
• Scheduling emails to send at the proper time
• Arrange emails into a new, intuitive interface
• Create a “do not disturb” feature so you can enhance productivity

If all of this sounds like something you’d want to do to get your email in order, you should think about hiring an email virtual assistant to help you out.

How to Get Started with VA FLIX Today

Are you looking to get started? We’ve broken it down into a few simple steps:

• Sign up! Signing up with VA FLIX is as simple as dipping your toes in the water to explore what the experience is like. No significant commitments are required.
• Work with our staffing manager. We recognize that doing this on your own for the first time might be challenging, so we will assign someone to contact you and assist you with the process.
• Select a virtual assistant. Ideally, you will have a list of at least two or three email management system upgrade requirements. This list may be used to locate the people with the most qualified backgrounds for your email demands.
• Hire and onboard! Hiring is just a portion of the procedure. But true productivity comes when you integrate a new virtual assistant into your systems and give them permission to begin making improvements.

With VA FLIX, you can begin expanding your company and cutting costs.

1. Meet your assistant

We will ask you certain questions in order to pair you with a virtual assistant and a backup helper.

2. Create a workflow

Our platform allows you the ability to tailor your workflow to your lifestyle. You choose how your assistant will monitor time, interact, and exchange files.

3. Start delegating

You can talk to your virtual assistant from 8 a.m. to 5 p.m. in your own time zone. Start giving tasks to other people and grow as you need to.

Frequently Asked Questions (FAQs) about Email Virtual Assistants

Let’s address some of the most often asked questions when it comes to organizing your email inbox.

What is an “email” virtual assistant? Are they different from a regular virtual assistant?

It is merely a change in title that reflects the abilities and expertise of an email-savvy virtual assistant. However, you will notice a significant difference between a VA with this kind of expertise and a typical VA who is just used to administrative labor. Even while both virtual assistants may give value by delegating your chores, a virtual assistant with expertise in email strategy and apps can help you maximize your time considerably more than a standard VA.

Why can’t I integrate some solutions myself?

It’s true that there are many wonderful methods to integrate various email programs into your life without the assistance of a virtual assistant or independent contractor. But have you ever considered the time and effort required to implement these alternative solutions? You’d be surprised. And when you have so much stuff to do, it’s easy to put it off… and put it off… and put it off… until your email solutions have not “fixed” anything.

What kinds of skills should I look for in an email virtual assistant?

That depends on your requirements. If you need to significantly increase your sales outreach efforts, you will require an email virtual assistant with extensive expertise in automation and outreach. Allow them to instruct you on how to email new leads and arrange follow-ups in the most productive and least distracting manner feasible.

I’m just a small business owner. Isn’t hiring an assistant a bit much?

In reality, it is great for the owner of a small firm. If you manage a significant business, you may employ someone full-time. However, this may necessitate the payment of benefits and a hefty wage, as well as the sacrifice of the efficiency you would otherwise get from an hourly worker. However, as a small company owner, you do not have the financial resources to disregard these difficulties. 

In this instance, employing a virtual assistant may be a terrific way to maintain a reasonable budget while enjoying the advantages of what may seem like a full-time assistant. It’s a win-win situation.