5 Classic Mistakes to Avoid When You Hire a Virtual Assistant
It’s a good idea to decide that you need help with the day-to-day tasks of running your business. It will give you more time to focus on what you do best, and it will help your business run more smoothly. It’s becoming more and more common to hire a virtual assistant instead of a full-time employee. Make sure you avoid the most common mistakes so you can get the right person on board as soon as possible.
The easy route to the right VA
Once you’ve decided that a virtual assistant is the right choice for you, it’s important to find the right person for your needs. It’s important that you can trust the person you hire, because they are often the first person your customers or potential customers talk to or deal with. They also handle some of your most important tasks, like bookkeeping or customer service, so it makes sense to plan ahead before you hire a virtual employee. If you follow these tips, you’ll give yourself the best chance of finding a personal assistant who works well for you.
1. Know what you need
Going for help without knowing exactly what you need is a common mistake. You need to know what tasks you want to outsource and how much you can pay before you can find someone with the right skills, the right number of hours available, and the right price. If you don’t know what you want your virtual assistant to do, you might hire the wrong person for the job.
2. Ask for help
Even though hiring an assistant might be cheaper in the long run, many people spend too much time and money on the process of hiring. These costs come from having to advertise, narrow down the list, interview, and sometimes even hire someone, only to have to start over because it didn’t work out. If you want to avoid this trap, look for a virtual assistant agency instead of a single assistant. An agency will have on file people with a wide range of skills and knowledge, and they can help you find the right person for your job. Asking people who run virtual assistant projects all the time for help will help you get things in order faster.
3. Understand how virtual assistants work
There are many different ways that virtual assistants do their jobs. Some stand-alone assistants may have a set way of working that doesn’t fit with what you need. So, if you’re just starting to look for an online assistant, don’t make the mistake of looking for someone who works when you need them to. This might mean talking to a team of assistants instead of a single person, so that you can be sure there’s always someone to fill in if someone is sick or on vacation, and so that the team can change their hours as needed.
4. Put reporting and performance controls in place
When you hire a virtual assistant, you usually hire a self-employed person. This means you both need a clear contract so you know what to expect and they know what to expect from you. Managing someone who works for you remotely can be hard, and business owners often make the mistake of letting problems go on for too long or changing assistants too often because they aren’t clear about what they want. Working with a virtual assistant agency that hires its own staff can be helpful because you only have to deal with one person, and the agency is responsible for making sure the work meets your expectations.
5. Make both your lives easier
When you hire a virtual assistant to help you with some administrative tasks, it’s easier for both of you if you can use the same tools. The whole point of this is to make your business more efficient, so if you make the mistake of not giving your new assistant access to your accounting system or your customer relationship management software, you’ll end up doing more work instead of less.
Hiring a virtual assistant could be the best thing you can do right now for your business. If you treat it like a serious decision instead of a quick fix, you’ll save time and money and be able to put your skills where they are most needed.
Call us at +1 323-955-1001 or use the contact form in the menu above to learn more about the benefits of working with VA FLIX Virtual Assistant Agency.